Admin Services Coordinator

  • Full Time
  • Iowa City
  • $38,789-$42,000 USD / Year
  • Salary: $38,789-$42,000

Website uiowa University of Iowa - Division of Student Life

Position Summary:

The role of the Administrative Services Coordinator is to provide administrative support to the Student Organization Business Office (SOBO) student organizations.  The Administrative Services Coordinator will assist student organizations in understanding and adhering to University and student organization policies and procedures related to business and financial matters. Through effective customer service skills this role will facilitate various processes in the acquisition of products, services, travel, and events, and will also process deposits and balance petty cash. 

Specific Job Duties & Tasks:

  • Assist student organizations with making necessary purchases and requests. 
  • Provide accurate and up-to-date information on established Student Organization, Division of Student Life, and University policies and procedures.
  • Receive and verify various student organization deposits.
  • Prepare student organization deposits for courier pickup and enter e-deposit information; Serve as a backup preparer for various departmental deposits.
  • Primary contact for SOBO providing information and responding to inquiries.
  • Assisting student organizations in understanding and adhering to University and student organization policies and procedures related to business and financial matters.
  • Update office webpage as needed to align with current practices/policies.
  • Prepare and administer mass correspondence emails to student organizations.

For a detailed job description, please email Alaysia McAtee at alaysia-mcatee@uiowa.edu

About the Division of Student Life:

The Division of Student Life is comprised of staff that embrace new ideas and thoughts, works together to keep our students safe, and provides them with life-changing experiences. The Division of Student Life includes 15 departments that span from Recreation Services to the Office of Leadership, Service and Civic Engagement and everything in between. We believe in working together as one team to achieve our mission: fostering student success by creating and promoting inclusive educationally purposeful services and activities within and beyond the classroom.

Required Qualifications:

  • Bachelor’s degree or equivalent combination of education and related administrative experience.
  • Some (6 months -1 year) of administrative experience involving customer service in a high traffic office environment. 
  • Excellent written and verbal communication skills and has ability to provide examples of savvy approaches to effectively resolve conflicts or complaints.
  • Experience in standard office computer applications, preferably Microsoft Office products, including Excel.
  • Excellent organizational and interpersonal skills.
  • Demonstrated experience working effectively in a welcoming and respectful workplace environment.

Desirable Qualifications:

  • Some (6mo-1yr) experience monitoring/reconciling financial accounts, purchasing, and/or providing educational instruction to individuals or groups.
  • Experience working with college students in an educational environment.
  • Experience with University of Iowa business practices, policies, and procedures.

Application Details:

  • In order to be considered, applicants must upload a resume and cover letter and mark them as a “Relevant File” to the submission.
  • Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Up to 5 professional references will be requested at a later step in the recruitment process. For questions or additional information, please contact Alaysia McAtee at alaysia-mcatee@uiowa.edu.

Additional Information

  • Classification Title: Admin Services Coordinator
  • Appointment Type: Professional and Scientific
  • Schedule: Full-time
  • Work Modality Options: On Campus

Compensation

  • Pay Level: 2B
  • Starting Salary Minimum: 38,789
  • Starting Salary Maximum: 42,000

Contact Information

  • Organization: Student Life
  • Contact Name: Alaysia McAtee
  • Contact Email: alaysia-mcatee@uiowa.edu

To apply for this job please visit uiowa.referrals.selectminds.com.