Administrative Services Manager

  • Full Time
  • Iowa City
  • $55,344 - Commensurate USD / Year
  • Salary: $55,344 - Commensurate

Website uiowa University of Iowa - Office of the Provost

The Office of the Provost is seeking an Administrative Services Manager to support the Associate Provost for Undergraduate Education and Dean of the University College through high-level management and coordination of projects and processes using independent decision-making and communication skills.

The Administrative Services Manager will have direct oral and written communication with faculty, staff, students, and high-level administrators and serve as the primary liaison to external agencies and organizations.  They will be responsible for drafting, editing, and finalizing reports, presentations, and other vital communications using data and information from a variety of sources. They will also have the opportunity to:

  • Develop, implement, and manage internal processes for academic program submissions to the Iowa Board of Regents.
  • Gather information, draft, review, and edit Higher Learning Commission accreditation material, including federal compliance, to prepare for submission.
  • Manage activities within the University of Iowa’s strategic plan which involves working as a team with faculty, staff, and administrators to develop, implement and assess tactics that support the goals of the strategic plan.
  • Drafts, edits, and finalizes communications on behalf of the associate provost to internal and external audiences on a variety of topics.  This includes information for internal newsletters, special messaging to associate deans, faculty, and students.
  • Serve as the orchestrator of highly visible institutional level events and coordinate strategic planning efforts and special projects.

 

*For a full job description, including all duties and competencies assigned, please e-mail the contact listed below or visit: Job Opportunities (Org 02 & 35)Click here to learn more about the Office of the Provost at the University of Iowa.

This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

REQUIRED QUALIFICATIONS:

  • Bachelor’s degree or an equivalent combination of education and experience
  • 3 years of experience in administrative or program management.
  • Demonstrates an Extensive proficiency level in the following competencies:
    • Knowledge of and ability to utilize tools, techniques, and processes for gathering and reporting data, including both qualitative and quantitative techniques.
    • Understanding of effective verbal and written communication concepts, tools, and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs.
    • Knowledge of effective presentation tools and techniques; ability to present information to groups with the appropriate formality.
    • Knowledge of effective strategies and the ability to work with a variety of individuals and groups in a constructive and collaborative manner
    • Knowledge of and experience with tools and techniques for planning, organizing and controlling projects and work independently as well as cooperatively with others. 

DESIRABLE QUALIFICATIONS:

  • Familiarity with higher education systems and processes.
  • Attention to detail, strong organizational skills, and ability to handle multiple tasks quickly and effectively, proactively establish priorities and meet deadlines, and solve problems independently and creatively.

 

TO APPLY:

To be eligible for consideration, applicants must complete BOTH of the following steps:

Upload both of the following and mark them each as a “Relevant File” to the job submission:

  • a current resume
  • a cover letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the process. 

 

Work Modality: This position is primarily on-campus and may be eligible for some flexibility and remote work (i.e., over academic calendar break times and ad hoc) in alignment with dept policies and practices. All remote work must be performed at a location within the state of Iowa and comply with the remote work program and related policies and employee travel policy when working at a remote location.

 

Compensation: $55,344 – Commensurate

 

Reach out to Monica Frank to learn more about benefits, compensation practices, and career development opportunities.

 

Click here to learn more about why you should join UI!

Additional Information

  • Classification Title: Admin Services Manager
  • Appointment Type: Professional and Scientific
  • Schedule: Full-time
  • Work Modality Options: On Campus, Hybrid within Iowa

Compensation

  • Pay Level: 4B
  • Starting Salary Minimum: 55,344.00

Contact Information

  • Organization: Provost
  • Contact Name: Monica Frank
  • Contact Email: monica-belt@uiowa.edu

To apply for this job please visit uiowa.referrals.selectminds.com.