Administrative Services Specialist
The University of Iowa Administrative Services Specialist position located within the Department of Public Safety’s Key & Access Services division will provide administrative support for various programs within Key & Access Services (KAS) including Openings Studio Hardware, Simple K, and AMAG in addition to supporting KAS staff in managing service agreements, creating building master key systems, and acting as a liaison between staff and customers.
This position is performed fully on campus.
Duties to Include:
- Daily support of Openings Studio Hardware Specification Management
- Oversee use of specifications, blueprints, as-builts and construction documents and inspect work to confirm it meets University requirements.
- Manage professional Services Agreement with outside Architectural Hardware Consultants on new construction and remodel building projects.
- Interacts daily with a variety of persons to coordinate processes/procedures.
- Supports leadership and staff with administrative tasks, coordination and organization as required.
- Manage the implementation of supporting construction documents for use in Openings Studio software for the technical engineering team.
- Support the administrative functions regarding security technology systems.
- Support of various programs within the department in both billing and communications with internal staff and external customers.
- Assist with the creation of building master key systems acting as a liaison between technical staff and customers.
Location: University Capitol Centre
Schedule: Monday through Friday, 8:00am-4:30pm
Pay: $44,000 to commensurate
For a full job description, please send an e-mail to the contact listed below.
About Key & Access Services:
The Key Services Shop is responsible for the security of all building doors, safes, vaults, files and locking devices, and grand master key systems through installation, maintenance and repair of a wide range of locking mechanisms and related hardware.
Required Qualifications:
- Bachelor’s Degree or equivalent combination of education and experience.
- Experience (typically 1 year) in a fast-paced administrative position.
- Excellent written and verbal communication including the ability to work and communicate effectively with faculty, staff, students, administrators and executives such as dean, directors, department heads.
- Proficiency with Microsoft Office applications including Outlook, Word, Excel.
- Demonstrated ability to provide high level customer service.
Desired Qualifications:
- Experience in design and construction industry/understands design and construction industry terms.
- Ability to read/understand construction documents.
- Proficiency with relational database and computer systems.
- Familiarity with University policies & procedures.
Position and Application Details:
In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.
Successful candidates will be subject to a criminal background check including fingerprinting. Up to 5 professional references will be requested at a later step in the recruitment process.
For additional questions, please contact Brooke McMurl at brooke-mcmurl@uiowa.edu or 319-467-0719.
To apply for this job please visit uiowa.referrals.selectminds.com.